Harlow Judo Club
Judo Players at their Best
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Telephone: +44 (0)1279 414060 |
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Child protection policy
As well as being very
experienced judo coach Mick is also very well trained as a play worker with
once again many years experience. His play work training involved extensive
child protection education. We are using the B.J.A. protection policy at
the moment whilst our own policy is being developed. From a personal point
of view Mick would also put in VERBAL as a form of abuse.
CONTENT PAGE
Policy 3
Foreword 3
Principles 4
Our responsibilities 4
The Role of the BJA 5
The main forms of abuse 5
Recognition of abuse 8
Indications that a child is being abused 8
Listening to the child 9
Recording information 9
You have concerns what happens now? 10
Allegations of abuse against members of staff and volunteers 11
What you need to do 12
What happens next? 12
Allegations of previous abuse 13
Basic guidelines to help safeguard children, staff, volunteers and the
organisation 13
Recruiting and selecting staff and volunteers 13
Pre-selection checks 13
Policy and procedure 14
Training 14
Supervision 15
Complaints 15
Good practice in the care of children 15
Guidance for preventing abuse of Positions of trust 17
Use of photographic and filming equipment at competitions and events 18
Use of photographic and filming equipment as a coaching aid 21
Web site images 22
Guidance for the parent or guardian 22
Procedures for the BJA Working Party 24
Record of offenders 27
Responsibilities 27
Support to deal with the aftermath 28
Contact information 29
BJA Personal Disclosure Form Appendix 1
Photographic/Filming at events registration form Appendix 2
A quick Guide to Procedures Appendix 3
Child Protection Incident/Concern Record Form Appendix 4
Sample Photography/Film Consent Form Appendix 5
Video/Photography 3-Year Pass Application Form Appendix 6
3 CHILD PROTECTION
Appreciations
The British Judo Association wishes to express its appreciation to the
following for their help and support in preparing and publishing these
guidelines. Amateur Swimming Association National Society for Prevention of
Cruelty to Children
NSPCC Child Protection in Sport Unit English Sports Council National
Coaching Foundation/Sports Coach UK
British Weight Lifting Association English Squash
POLICY
The British Judo Association upholds the principle that all children
whatever their age, culture, disability, gender, language, racial origin,
religious belief and/or sexual identity have the right to protection from
abuse. The members, staff and volunteers of the Association are committed to
the welfare and protection of children so that they can enjoy sporting
activities in safety without fear, threat or abuse.
FOREWORD
Everyone has a role to play in safeguarding children from abuse. Dealing
with concerns about child abuse and particularly child sexual abuse can be
very disturbing but stay calm and use this guide to help you decide what you
need to do. Follow these procedures and together we can help to protect
vulnerable children and young people and identify any poor practice that may
be putting our players or coaches at risk.
It is widely accepted that it is the responsibility of every adult to
protect children from abuse. Child abuse and particularly child sexual abuse
can arouse strong emotions in those facing such a situation and it is
important to understand these feelings and not allow them to interfere with
your judgement about any action to take. Abuse can occur within many
situations including the home, school and the sporting environment. Some
individuals will actively seek employment or voluntary work with children in
order to harm them. Everyone working in judo either in a paid of voluntary
capacity, together with those working in affiliated organisations, has a
role to play in
safeguarding the welfare of children and preventing their abuse.
4 British Judo Association Child Protection Procedures &
Guidelines
PRINCIPLES
Children have a right to expect us to protect them from harm. By taking care
to uphold these principles we can help to assure their welfare and
development.
The childs welfare is paramount.
All children whatever their age, culture, disability, gender, language,
racial origin, religious belief and/or sexual identity
have the right to protection from buse.
We will take seriously all suspicions and allegations of abuse and respond
swiftly and appropriately.
Anyone under the age of 18 years is considered as a child for the purposes
of this document.
We recognise that working in partnership with children and their
parents/carers is essential for the protection of the
children and are committed to working together with the Local Area Child
Protection Committee (ACPC) and to complying
with its procedures.
We recognise the statutory responsibility of the Social Services
Department to ensure the welfare of children.
Regional areas, clubs and other organisations will be provided with the
appropriate documentation and support to ensure
that they are able to implement the Policy.
Adults working with children are also provided with protection and are
aware of good practice so they can be protected
from wrongful allegations. It is a criterion that all clubs, regions and
affiliated bodies require staff, coaches, officials,
administrators, parents and participants adopt and abide by the British
Judo Associations Child Protection Policy and
Procedures.
OUR RESPONSIBILITES
We recognise our responsibilities and will use our best efforts to promote
good practice to protect children and reduce risk to our players and
coaches. We recognise that we have a responsibility to:
Safeguard and promote the interests and well-being of children with whom
we are working.
Take all reasonable practical steps to protect them from harm,
discrimination, or degrading treatment and respect their
rights, wishes and feelings.
Confidentiality should be maintained in line with the Human Rights Act
2000 and the Data Protection Act 1988.
Our child protection procedures are intended to:
Offer safeguards to the children with whom we work, and to our members of
staff, volunteers and those in affiliated
organisations.
Help to maintain professionalism and high standards of practice.
5 British Judo Association Child Protection Procedures & Guidelines
We recognise that any procedure is only as effective as the ability and
skill of those who operate it. We are therefore committed to:
Operating sound recruitment procedures.
Providing support, appropriate training and adequate supervision to all
our staff, coaches and officials so that they can
work together with parents/carers and other organisations to ensure that
the needs and the welfare of children
remain paramount.
The Role of BJA will be as follows:
To appoint a Lead Child Protection Officer
To appoint a Disciplinary Panel when necessary
To investigate all cases of poor practice that may be abuse and any
allegations of abuse
To provide support/training and guidance to the Child Protection Officers
and clubs through recognised child protection
organisations
To make decisions on misconduct
To inform all appropriate individuals and bodies of their decisions
To facilitate training for Child Protection Officers/ Welfare Officers
To keep a list of all suspended, disciplined and disqualified persons
To monitor and evaluate the implementation of the policy
THE MAIN FORMS OF ABUSE
Physical Abuse
Where adults physically hurt or injure children by hitting, shaking,
squeezing, burning and biting or by giving children alcohol, inappropriate
drugs or poison. Attempted suffocation or drowning also comes within this
category. In sports situations, physical abuse might occur when the nature
and intensity of training disregards the capacity of the childs immature
and growing body.
Sexual Abuse
Girls and boys are abused by adults, both male and female, who use children
to meet their own sexual needs.
Showing children pornographic material is also a form of sexual abuse. Judo
may involve physical contact with children and this could potentially create
situations where sexual abuse may go unnoticed. Also the power of the coach
or teacher over young athletes, if misused, may lead to abusive situations
developing.
6 British Judo Association Child Protection Procedures & Guidelines
Emotional Abuse
Persistent lack of love and affection, where a child may be constantly
shouted at, threatened or taunted which may make the child very nervous and
withdrawn. Emotional abuse also occurs when there is constant
overprotection, which prevents
children from socialising. Emotional abuse in sport might include situations
where children are subjected to unrealistic pressure by the parent, coach or
teacher, or bullied in order to consistently perform to high expectations.
There have been a number of studies* which suggest children with
disabilities are at increased risk of abuse through various factors such as
stereo-typing, prejudice, discrimination, isolation, and a powerlessness to
protect themselves, or to adequately communicate that abuse has occurred.
Children from ethnic minorities, who may also be experiencing racial
discrimination, may be doubly powerless. *Wescott, Helen The Abuse of
Children and Adults with Disabilities publish
London NSPCC 1993
Neglect
Where adults fail to meet a childs basic needs like food or warm clothing.
Children might also be constantly left alone or unsupervised. Adults may
also fail to, or refuse to, give children love and affection and this could
also be seen to be emotional neglect. This occurs where there is a lack of
care, supervision, protection or guidance and can be categorised as:
Exposing children to unnecessary heat or cold conditions.
Exposing children to a lack of food and water.
Exposing children to unhygienic conditions.
Exposing children to a lack of medical care.
Non-intervention in incidents of bullying or taunting.
Bullying
It is important to recognise that in some cases of abuse, it may not always
be an adult abusing a young person. It can occur that the abuser is a young
person, for example in the case of bullying. Bullying can be defined as
deliberate hurtful behaviour that can take its form both physically and
verbally against another person, usually repeated over a period of
time, where it is difficult for those being bullied to defend themselves.
Although anyone can be a target of bullying, the victim is usually shy,
sensitive and perhaps anxious or insecure. Sometimes they are singled out
for physical reasons,
overweight, physically small, having a disability or belonging to a
different race, culture or religious belief.
7 British Judo Association Child Protection Procedures & Guidelines
Bullies can be both male and female. Although bullying often takes place in
schools, it does and can occur anywhere there is poor or inadequate
supervision, on the way to /from school, at a sporting event, in the
playground and in changing rooms. Bullies come from all walks of life; they
bully for a variety of reasons and may even have been abused themselves.
Typically bullies can have low self-esteem, be, aggressive, jealous and
excitable. Crucially, they have learnt how to gain power over others. It
occurs if someone regardless of age or gender:
Name calls, teases, threatens, uses graffiti or gestures
Intimidates, torments, ridicules or humiliates
Hits, kicks or thieves
Uses racist or homophobic taunts
Is overly sarcastic to another person
Uses unwanted physical contact or abusive comments
The competitive nature of sport makes it an ideal environment for the bully.
The bully in sport can be:
A parent who pushes too hard.
A coach who adopts a win-at-all-costs philosophy.
A player who intimidates others.
An official who places unfair pressure on a person.
Coaches hold a position of power in the relationship with their athlete and
must not abuse this position to bully children/ vulnerable young adults in
their care. It is a requirement for all within BJA to ensure that there are
sufficient mechanisms to
allow children to be able report instances of bullying. Accusations of
bullying may occur when the coach is:
Overly zealous
Resorts to aggressive, physical or verbal behaviour
Torments, humiliates or ignores his/her athlete
8 British Judo Association Child Protection Procedures & Guidelines
THE EFFECTS OF ABUSE
Abuse in all its forms can affect a child at any age. The effects can be so
damaging, that if not treated, they may follow an individual into adulthood.
For example, an adult who has been abused as a child may find it difficult,
or impossible, to maintain a stable, trusting relationship; may become
involved with drugs or prostitution; may attempt suicide, or may abuse a
child in the future.
RECOGNITION OF ABUSE
We know we are not experts and the recognition of child abuse is not easy
even for experts but if we have concerns we really need to do something
about it. Even for those experienced in working with child abuse, it is not
always easy to
recognise a situation where abuse may occur or has already taken place. We
acknowledge that British Judo Association staff, coaches and officials
whether in a paid or voluntary capacity, are not experts at such
recognition.
INDICATIONS THAT A CHILD IS BEING ABUSED INCLUDE:
Unexplained or suspicious injuries such as bruising, cuts or burns,
particularly if situated on a part of the body not
normally prone to such injuries.
An injury for which the explanation seems inconsistent.
The child describes what appears to be an abusive act involving him/her.
Someone else a child or adult, expresses concern about the welfare of
another child.
Unexplained changes in behaviour e.g. becoming very quiet, withdrawn, or
displaying sudden outbursts of temper.
Inappropriate sexual awareness.
Engages in sexually explicit behaviour in games.
Is distrustful of adults, particularly those with whom a close
relationship will normally be expected.
Has difficulty in making friends.
Is prevented from socialising with other children.
Displays variations in eating patterns including overeating or loss of
appetite.
Losses weight for no apparent reason.
Becomes increasingly dirty or unkempt.
9 British Judo Association Child Protection Procedures & Guidelines
This list is not exhaustive and the presence of one or more of the
indicators is not proof that abuse is actually taking place. It is not the
responsibility of those working in judo to decide that child abuse is
occurring, but it is their responsibility to act on any concerns.
Never assume that someone else has identified and acted on the problem.
There may be other events happening in a childs life which may be affecting
their demeanour such as recent bereavement or change in family
circumstances.
You should where possible work to identify possible causes in partnership
with parents/carers.
LISTENING TO THE CHILD
If a child says or indicates that he or she is being abused, or information
is obtained which gives concern that a child is being abused, the person
receiving this information should:
React calmly so as not to frighten the child.
Tell the child they are not to blame and that it was right to tell.
Take what the child says seriously, recognising the difficulties inherent
in interpreting what is said by a child who has a
speech disability and/or differences in language.
Keep questions to the absolute minimum necessary to ensure a clear and
accurate understanding of what has been
said.
Reassure the child, but do not make promises of confidentiality, which
might not be feasible in the light of subsequent
developments.
Make a record of what has been said, heard and/or seen. Recording the
Information Keep it clear and simple
Information may need to be passed to the Social Services Department or
the police and, to be as helpful as possible, it
should include:
The nature of the allegation.
A description of any visible bruising or other injuries.
The childs account, if he or she can give them, of what has happened and
how any bruising or other injuries occurred.
Any times, dates, or other relevant information.
A clear distinction between what is fact, opinion, or hearsay.
Do not delay reporting the matter by trying to obtain more information.
10 British Judo Association Child Protection Procedures & Guidelines
YOU HAVE CONCERNS WHAT HAPPENS NOW?
You dont have to take responsibility for deciding if child abuse is
taking place or not but, if you have concerns; there are people who can
help. It is not the responsibility of any one working under the auspices the
British Judo
Association in a paid or voluntary capacity to decide whether or not child
abuse is taking place. However, there is a responsibility to act on concerns
to protect children in order that appropriate agencies can then make
inquiries and take any necessary action to protect the child.The social
services department has a statutory duty under the Children Act 1989 to
ensure the welfare of a child. When a child protection referral is made its
staff have a legal responsibility to make enquiries. This may involve
talking to the child and family and gathering information from other people
who know the child. Inquiries may be carried out jointly with the police
where a crime against a child is alleged. There is always a commitment to
work in partnership with parents or carers where there are concerns about
their children. Therefore, in most situations, it would be important to talk
to parents or carers to help clarify any initial concerns. For example, if a
child seems withdrawn, they may have experienced bereavement in the family.
However, there are circumstances in which a child might be placed at even
greater risk were such concerns to be shared, e.g. where a parent or carer
may be responsible for the abuse or not able to respond to the situation
appropriately. In these situations, or where concerns still exist inform the
Social Services
department as soon as possible. The Social Services department will decide
how and when parents or carers will be informed. Keep a note of the name and
designation of the Social Services member of staff or police officers to
whom the concerns were passed, together with the time and date of your call.
Wherever possible, write to them within 24 hours to confirm the details.
Bring your concern to the attention of the person with designated
responsibility for child protection:
In a Club
If you are working within a club, you should inform the club welfare officer
or person in charge if there is no club welfare officer in place. If you are
the senior teacher or coach within the club then you will need to inform the
club
chairman/president.
In a School
If you are working with schools as part of the school curriculum you should
inform the Teacher with designated responsibility for child protection.
In a Local Authority scheme (or similar) If you are working within a
recreational or play scheme you should inform the
manager of the scheme.
11 British Judo Association Child Protection Procedures & Guidelines
Working with players away from home If you are working with judo players
away from home (for example at tournaments, training camps, clinics or
festivals), then you should inform the team manager, senior coach or course
director. It is the responsibility of these people to ensure that
appropriate advice is obtained from the local Social Services department or
the NSPCC.
If your concern is about the person designated for child protection
Contact your local Social Services department, the police or the NSPCC
direct and tell them about your concerns. The telephone number for Social
Services is usually included in the listing for your local council and the
number of your local police station will also be listed in the telephone
directory. The NSPCC operates a 24-hour free phone help line telephone
number 0800-800-500, you do not have to give your name but it is helpful if
you do. If you are unsure about contacting the Social Service departments,
the police or the
NSPCC or if your concern is about risk due to poor practice, you can contact
the BJAs Child Protection Officer at the British Judo Association, Suite B,
Loughborough Technology Park, Epinal Way, Loughborough LE11 3GE Tel: 01509
631670. ALLEGATIONS OF ABUSE AGAINST MEMBERS OF STAFF AND VOLUNTEERS Child
abuse can and does occur outside the family setting. Although it is a
sensitive and difficult issue, child abuse has occurred within institutions
and may occur within other settings, for example, sport or other social
activities. This could involve anyone working with children in a paid or
voluntary capacity, for example: a volunteer in clubs, club helpers, tutors
at training camps, clinics or
festivals and coaches. Recent inquiries indicate that abuse which takes
place within a public setting, is rarely a one-off event**. It is crucial
those those involved in judo are aware of this possibility and that all
allegations are taken seriously and appropriate action taken. **The Report
of the Independent Inquiry into Multiple Abuse in Nursery Classes in
Newcastle Upon Tyne, Published Newcastle City Council 1994. The person in
charge may be informed of situations where it is unclear if the allegation
constitutes abuse or not, and the action to be taken is not obvious. There
may be circumstances where allegations are about poor practice rather than
abuse but, where there is any doubt, the person in charge should seek advice
from the Social Services department, the police, or the NSPCC. This is
because it may be one of a series of other instances which together cause
concern. It is acknowledged that feelings generated by the discovery that a
member of staff or volunteer is, or may be abusing a child, will raise
concerns among other staff or important that any concerns for the welfare of
the child arising from abuse or harassment by a member of staff or volunteer
should be reported immediately.
12 British Judo Association Child Protection Procedures & Guidelines
The British Judo Association will fully support and protect any member of
staff or volunteer who, in good faith, reports his or her concern that a
colleague is, or may be abusing a child.
WHAT YOU NEED TO DO
Any suspicion that a child has been abused by either a member of staff or a
volunteer will be reported to the person in charge. The person in charge
will refer the allegation to the social services department, who may involve
the police. The person in charge should also notify the BJAs Child
Protection Officer. The parents or carers of the child will be contacted, as
soon as possible, following advice from the social services department.
Every effort should be made to ensure that confidentiality is maintained for
all concerned and to protect the integrity of the investigation process.
What happens next?
Where there is a complaint of abuse against a member of staff, there may be
three types of investigation:
1. A criminal investigation
2. A child protection investigation
3. A disciplinary investigation by the BJA
The BJA will decide if an individual accused of abuse should be temporarily
suspended from membership pending police and social services inquiries.
Sometimes the authorities will not wish such action to be taken immediately
so that
their inquiries are not jeopardised. The results of the police and social
services investigation will inform the disciplinary
investigation. If the investigation shows that the allegation is clearly
about poor practice then the person in charge will follow the BJAs
complaints or disciplinary procedure. If the allegation is about poor
practice by the person in charge, or where the matter has been handled
inadequately and concerns remain, you should contact the BJAs Child
Protection Officer who will follow the BJAs complaints or disciplinary
procedure. Irrespective of the findings of police or social services, the
BJA will assess all individual cases under the appropriate complaints or
disciplinary procedure to decide
if a member of staff or volunteer can be reinstated and how this can be
sensitively handled. This may be a difficult decision, particularly where
there is insufficient evidence to uphold any action by the police. In such
cases, the Association must reach a decision based upon the information that
is available which could suggest that on a balance of probability it is more
likely than not that the allegation is true.
13 British Judo Association Child Protection Procedures & Guidelines
The welfare of the children should always remain paramount. Consideration
should be given to what support may be appropriate to children, parents and
members of staff. Allegations of Previous Abuse Allegations of abuse may be
made some period of time after the event. For example, by an adult who was
abused as a child by a member of staff who is still currently working with
children. Where such an allegation is made, the same procedure should be
followed. This is because other children, either within the sport or outside
it, may be at risk from this perso Anyone who has a previous criminal
conviction for offences related to abuse is automatically excluded from
working with children. BASIC GUIDELINES TO HELP SAFEGUARD CHILDREN, STAFF,
VOLUNTEERS AND THE ORGANISATION Anyone may have the potential to abuse
children in some way and it is important we take all reasonable steps to
ensure that unsuitable people are
prevented from working with children. Recruitment and Selecting Staff and
Volunteers It is essential that the same procedure is used consistently when
recruiting and selecting staff or volunteers for paid or unpaid, full-time
or part-time posts. Pre-selection checks should include the following: All
staff and volunteers working for a club should complete a personal
disclosure form including details any criminal record. (See Personal
Disclosure form Appendix 1)
Club rules should state that failure to disclose information will result
in exclusion from the club and/or the BJA.
Criminal Record Bureau background check should be obtained. Or sight of an
Advanced Disclosure should be made. This Disclosure should be no more than
six months old. From July 2001 the Criminal Records Bureau (CRB) will
provide a criminal record Disclosure Certificate in line with the Protection
of Children Act of 1999. There are three levels of disclosure and the fees
are £33 per check. Certificates are issued free for those who are
volunteers. The BJA has registered with the CRB. Checks may be carried out
with the following organisations that maintain information about Individuals
who are deemed to be unsuitable to work with children:
In England and Wales: Department of Health Consultancy Index
DFES List 99
In Scotland: The Scottish Office (Social Work Services Group)
14 British Judo Association Child Protection Procedures & Guidelines
In Northern Ireland: The DHSS Pre-employment Consultancy Services (PECS)
Checks against these registers are now done by the CRB. At least two
references should be taken up and one should relate to previous work with
children.
It is recommended that with any employment / deployment of coaches,
voluntary or paid, that the club seek references and also contact BJA Head
Office for confirmation of the Coachs judo qualifications and if the person
is under investigation. The BJA procedures for releasing information to
clubs seeking references will be reviewed following the outcome of the
Bichard Inquiry. Sir Michael Bichard is leading the inquiry, which is
investigating the handling of information regarding Ian Huntley. Clubs must
have effective measures in place to ensure the confidentiality and secure
storage of information received in relation to applicants. The storage of
this data is covered under the Data Protection Act 1988. For full details on
the act contact the Data Protection Registrar. Information Commissioner
Wycliffe House, Water Lane
Wilmslow Cheshire SK9 5AF Fax: 01625 524 510 Enquiry/Information Line: 01625
545 745
http://www.dataprotection.gov.uk/
Policy and Procedure
Clubs should have a policy to protect children and keep them safe from
harm.
Everyone involved in the club should be made aware of the club policy to
protect children and keep them safe from harm.
The club policy and procedures should be easily accessible to everyone
involved in the club.
Everyone involved in the club should be made aware of the procedure to
follow if there are concerns. Training Recruitment
and selection process checks are only part of the process to protect
children from possible abuse by coaches and
administrators.
Appropriate training should be provided for staff and volunteers so that
they are aware of and sensitive to potentially
abusive situations.
15 British Judo Association Child Protection Procedures & Guidelines
Supervision Managers, senior staff and senior volunteers should be sensitive
to child abuse issues.
They should act on concerns at an early stage.
They should offer appropriate support to those who report concerns.
Complaints
The management committee of all clubs should ensure that there is a well
established complaints procedure in operation and that parents and their
children have the relevant information that will allow easy access to this
procedure Whistle blowing where the allegation concerns child abuse is never
easy and you should feel able to report any concerns without fear of
reprisal. The BJA treats all issues concerning Child Protection with the
utmost confidence. However you can if
you feel report the matter to any relevant body, Social Services, Police,
NSPCC or BJA, who can deal with your concerns.
GOOD PRACTICE IN THE CARE OF CHILDREN You can reduce potential risk to
children and help to protect staff and volunteers by promoting good practice
in your club activities and environment. Always be publicly open when
working with children.
Avoid situations where a coach and individual players are completely
unobserved.
Coaches should refrain from demonstrating techniques with players under
the age of 18. It is preferable for a coach to
instruct two players to demonstrate the move by talking them through it.
This is particularly applicable for groundwork.
Physical contact between the coach and children should be minimised.
Where any form of body contact is needed, ensure that it is appropriate
and provided openly - particularly in groundwork
situations. Always consider the views of the parents and carers as well
as the child and make sure that your actions are
not open to misinterpretation.
Where possible parents should take on the responsibility for their
children in the changing rooms.
Where groups have to be supervised in the changing rooms always ensure
that this is carried out by at least two male or
two female staff appropriate to the sex of the group.
It is not appropriate to allow mixed sex changing facilities.
It is not appropriate for adults and children to share changing facilities
unsupervised.
16 British Judo Association Child Protection Procedures & Guidelines
It is not appropriate to allow mat side changing for adults and/or
children.
Always follow the BJAs weighing-in procedure and ensure that male or
female officials appropriate to the sex of the
players carry this out. Appropriate screened or separated facilities
should be provided. (See the BJA Tournament
Handbook for full details or running BJA Tournaments)
Where mixed teams travel away from home, both male and female members of
staff should always accompany them.
See also:
NSPCC Safe Sport Away A Guide to Good Planning
NSPCC Safe Sports Events ISBN 1-84228-035-X
http://www.thecpsu.org.uk
Be aware ~ as a general rule it doesnt make sense to:
Spend excessive amounts of time alone with children away from others.
Take children alone in car journeys, however short.
Take children to your home where they will be alone with you. If a
situation like this is unavoidable, make sure that the
person in charge or the childs parents or carers are fully aware and
have given consent. And you should never:
Engage in rough, physical or sexually provocative games, including
horseplay.
Share a room with a child.
Allow or engage in inappropriate touching of any form.
Allow children to use inappropriate language unchallenged.
Make sexually suggestive comments to a child even in fun.
Let allegations a child makes go unchallenged, unrecorded, or not acted
upon.
Do things of a personal nature that children can do for themselves.
Have children stay at your home with you unsupervised.
Abuse your privileged position of power or trust with children or adults.
Cause a participant to lose self-esteem by embarrassing, humiliating or
undermining the individual.
Have favourites.
17 British Judo Association Child Protection Procedures & Guidelines
Resort to bullying tactics, or verbal abuse.
Agree to meet young athlete/vulnerable adult on your own. Just take care
when children need your help It may sometimes be necessary for staff or
volunteers to do things of a personal nature for children, particularly if
they are young or are children with disabilities.
Only carry out such tasks with the full understanding and consent of
parents or carers of the child.
If a child is fully dependant upon you, be responsive to them, talk with
them about what you are doing and give them choices where possible
particularly if you are involved in any dressing, or undressing or where
there is physical contact to assist the child to carry out particular
activities.
If during your care of a child you accidentally hurt them or the child
seems distressed in any manner or appears to be sexually aroused by your
actions or misunderstands or misinterprets something you have done, report
any such incident as soon as possible to another colleague and make a brief
written note of it. Inform parents or carers about the incident as soon as
possible. Guidance for Preventing Abuse of Positions of Trust This guidance
is primarily intended to protect young people over the age of sexual consent
but under the age of 18 years of age and vulnerable adults where a
relationship of trust with an adult exists. Young people of 16 or 17 can
legally consent to some types of sexual activity but they may still be
relatively immature emotionally. It is essential that those who may be in a
position of responsibility and trust recognise this vulnerability and ensure
that it is not exploited. There is no simple definition of a vulnerable
adult but again the position of trust and the vulnerability of adults must
not be abused. The principles and guidance apply irrespective of sexual
orientation; neither homosexual nor heterosexual relationships are
acceptable in a position of trust. The Sexual Offences (Amendment) Act 2000
contains a proposal that it would be unlawful for any sexual activity
between a person in a position of trust and any person under the age of 18
years subject to their authority. A Relationship of Trust can be described
as one in which one party is in a position of power or influence over
another by virtue of their position. A genuine relationship
can start between two people within a relationship of trust but the
relationship of trust must end before any sexual relationship develops.
Abuse of trust and sexual or other abuse Any sexual activity, which is not
freely consenting, is criminal. The sexual activity covered by abuse of
trust may be ostensibly consensual, bur rendered unacceptable because of the
relative power positions of the parties concerned.
18 British Judo Association Child Protection Procedures & Guidelines
Code on Abuse of Trust
The Code of Conduct on sexual activity between individuals in a relationship
of trust aims to:
Protect a young person or vulnerable adult from an unequal and potentially
damaging relationship.
Protect the person in a position of trust by preventing him/her from
entering into such a relationship deliberately or
accidentally by providing clear and enforceable guidance on what
behaviour is acceptable The BJA Code on abuse of
Trust:
Any behaviour, which might allow a sexual relationship to develop between
the person in a position of trust and the individual or individuals in their
care, must be avoided.
Any sexual relationship within a relationship of trust is unacceptable so
long as the relationship of trust continues.
All those in an organisation have a duty to raise concerns about behaviour
by coaches, staff, volunteers, managers and
others, which may be harmful to those in their care, without prejudice to
their own position.
Allegations relating to a breach of the code on trust will be investigated
according to the BJA complaints and disciplinary
procedures. Use of Photographic and Filming equipment at Competitions and
events
Principles
The British Judo Association is committed to providing a safe environment
for children/young people under the age of 18. Essential to this commitment,
is to ensure that all necessary steps are taken to protect children/young
people from the inappropriate use of their images in resource and media
publications, on the Internet, and elsewhere.
Key Concerns
There have been concerns about the risks posed directly and indirectly to
children and young people through the use of photographs on judo web sites
and other publications. By adopting the points highlighted in these
guidelines, you will be
putting into place the best possible practice to protect children/young
people wherever and whenever photographs and recorded images are taken and
stored. These guidelines focus on the following key areas:
The publishing of photographic and/or recorded images of children/young
people
The use of photographic filming equipment at judo events
The use of video equipment as a coaching aid
19 British Judo Association Child Protection Procedures & Guidelines
And adopt the following key principles:
The interests and welfare of children taking part in Judo are paramount
Parents/carers and children have a right to decide whether childrens
images are to be taken, and how those images may
be used
Parents/carers and children must provide written consent for childrens
images to be taken and used
Images should convey the best principles and aspects of judo, such as
fairness and fun
Care should be taken to ensure that images are not sexual or exploitative
in nature, nor open to obvious misinterpretation
and misuse
Images should only be taken by authorised persons, as agreed in the
protocol for a particular event
All images of children should be securely stored
In the case of images used on web-sites, particular care must be taken to
ensure that no identifying details facilitate
contact with a child by a potential abuser Publishing Images - Easy Rules
to Remember:
Ask for written permission from the player and carer/s to take and use
their image. This ensures that they are aware of
the way the image is intended to be used to represent the sport. The
Consent Form is one way of achieving
this.
If the player is named, avoid using their photograph
If a photograph is used, avoid naming the player. And NEVER publish
personal details (email addresses, telephone
numbers, addresses etc) of a child/young person
Only use images of players in suitable dress (Tracksuit, full judogi i.e.
Tshirt/ shorts/skirt, off mat clothing) to reduce the
risk of inappropriate use
Try to focus on the activity rather than a particular child and where
possible use photographs that represent the broad
range of children/young people taking part in Judo. This might include:
o Boys and girls
o Ethnic minority communities
o Children/young people with disabilities
Ensure that images reflect positive aspects of childrens involvement in
judo (enjoyment/competition etc)
Use of Photographic Filming Equipment at Judo Events British Judo does not
want to prevent carers or other spectators being able to take legitimate
photographs or video footage of competitors. However, there is evidence that
certain individuals will visit sporting events to take inappropriate
photographs or video footage of children/young people. All Clubs and Areas
should be vigilant about this possibility. Any concerns during an event
should be reported to the Club/Area
Child Officer or the Tournament Controller.
20 British Judo Association Child Protection Procedures & Guidelines
If you are commissioning a photographer or inviting the press to an event,
it is important that they understand your expectations of them in relation
to child protection. You should:
Inform players and carers that a photographer will be in attendance at an
event and ensure they consent to both the
taking and publication of films or photographs
Ensure that a system is introduced to ensure that press photographers are
made aware of those children/young people
without consent for images to be taken.
Provide a clear brief about what is considered appropriate in terms of
content and behaviour
Issue the photographer with identification which must be worn at all times
Do not allow unsupervised access to players or one to one photo sessions
at events
Do not approve/allow photo sessions outside the events or at a players
home If carers or other spectators are intending to
photograph or video at an event they should also be made aware of your
expectations:
Carers and spectators should be asked to register at an event if they wish
to use photographic equipment including
mobile phones with photographic technology
Players and spectators should be informed that if they have concerns they
can report these to the organiser
Concerns regarding inappropriate or intrusive photography should be
reported to the event organiser or official, and
recorded in the same manner as any other child protection concern
Professional photographers/ filming / video operators
wishing to record the event should seek accreditation with the event
organiser by producing their professional
identification for the details to be recorded. Ideally they should
request this at least 5 working days before the event.
Students or amateur photographers / film / video operators wishing to
record the event should seek accreditation with the
event organiser by producing their student or club registration card and
a letter from their club / educational establishment
outlining their motive for attending the event. All other spectators
wishing to use photographic / film / video equipment
should register their intent with the promoter of the event.
Accreditation procedure: a system should be established
whereby a record should be made of the individual's name and address and
club. Professionals should register prior to
the event and their identification details also recorded. Ideally
21 British Judo Association Child Protection Procedures & Guidelines
identification details should be checked with the issuing authority prior to
the event. On registering, organisers of events should consider issuing an
identification label on the day which can serve to highlight those who have
accreditation. Where regular events occur, the identifying label should be
changed to prevent unofficial replication. The British Judo Association will
be launching a national video/photographic accreditation scheme in April
2004. Full details and an application form will be available from our web
site www.britishjudo.org.uk and BJA Head Office. Public Information: the
specific details concerning photographic / video and filming equipment
registration should, where possible, be published prominently in event
programmes and announced over the public address system prior to the start
of the event. These restrictions apply to all competitions and gradings. The
recommended wording is: In line with the British Judo Association Child
Protection Policy, the organisers of this event request that any person
wishing to engage in any video or photography must
register their details with staff at the tournament control desk before
carrying out any such photography. Registration form - Appendix 2 Use of
Photographic and Filming Equipment as an aid to Coaching The BJA
acknowledges that videos can be a legitimate coaching aid for coaches and
wants to ensure that this training medium can be used to help a childs
skill
development within the sport. Through this policy the BJA aims to protect
Children and vulnerable adults from those people wishing to take photographs
and video footage for inappropriate use. However, if it is to be used make
sure that children and their parents/carers have given written consent, and
understand that it is part of the coaching programme. Make sure that the
films are then stored safely. This could be rolled into the consent on the
registration form Ensure that the performers and their parents/carers are
aware of the purpose of the filming as a coaching aid. You must obtain
consent in writing from parents/legal guardians before filming/photographing
a child.
Sample Consent form Appendix 5
Ensure that the person designated for participants welfare and one other
responsible and approved adult is present to
ensure that performers are protected against inappropriate filming.
Care should be taken to securely store the video materials to avoid
inappropriate usage.
22 British Judo Association Child Protection Procedures & Guidelines
Web Site Images
There have been concerns about the risks posed directly to children and
vulnerable adults through the use of photographs on sports web sites.
Photographs can be used as a means of identifying children when they are
accompanied with personal information, e.g. This is x who likes to play the
violin, this information can make a child vulnerable to an individual who
may wish to start to groom that child for abuse. Secondly the content of
the photo can be used or adapted for inappropriate use and there is evidence
of the adapted material finding its way onto child pornography sites.
The BJA advocate these guidelines:
Avoid the use of the first and surname of the individuals in a photograph
an easy rule to remember is:
o If the athlete is named avoid using their photograph.
o If the photograph is used avoid naming the athlete.
Written parental permission to use an image of a young person. This
ensures that parents are aware of the way the
image of their child is representing Judo.
Ask the players permission to use their image. This ensures that they are
aware of the way that the image of them is
being used to represent Judo.
Only use athletes in suitable dress to reduce the risk of inappropriate
use. Guidance for the parent or Guardian A good
coach will develop a strong trusting bond with his/her athlete and this
is essential in a successful coach player
relationship. However as a parent you should check that:
The club/organisation has a published Child Protection Policy which
ensures that the children and participants are
protected and kept from harm.
There are procedures and a Child Protection Officer in place through which
you can voice concerns.
Coaches and volunteers are carefully recruited and suitably qualified. The
coach in charge must have a minimum
qualification of BJA Club Coach Award
Have the coaches been screened to ensure suitability to work with children
Are there suitable procedures for intimate care needs for children and
disabled people: Routines for the use of toilet
facilities and supervising.
Does the club offer regular training to staff and volunteers?
23 British Judo Association Child Protection Procedures & Guidelines
Are there rules regarding arrangements for travelling to events?
Are parents discouraged from watching or becoming involved? Encourage your
children to talk to you about their training and ensure that they know how
to voice their concerns if they are not happy about any situations that may
arise.
24 British Judo Association Child Protection Procedures & Guidelines
Procedures for BJA Child Working Party
Because of the sensitive nature of this kind of action and in order to
protect and shield children and vulnerable adults from the traumas and
rigors of formal disciplinary hearing BJA will use the following procedures
depending on the circumstances involved. The Child Protection Working Party
will appoint a Disciplinary Panel when deemed necessary. Reports of alleged
misconduct, including those arising from a persons club, from court
appearances or from actions by employers are likely to cover a wide variety
of behaviours. Each case will thus be considered on its unique merits by the
Child Protection Working Party as to whether misconduct has occurred. If it
is decided that the behaviour does not by itself call into question
suitability for the particular role, no further action will be taken by BJA
other than to formally advise the person of the receipt of a report and the
decision made. The recipient shall have the right to make immediate written
representations or reserve that right should he/she be reported for
misconduct on a subsequent occasion. The BJA also reserve the right on
receiving a second report, to take into account the facts of prior
submissions. If it is found that the report raises a question about a
persons suitability within the sport, the BJA Child Protection Working
Party shall proceed as follows:
The accused will be advised of the receipt of a report and of the BJAs
knowledge of any related disciplinary hearings or legal and /or employment
proceedings. The BJA will inform whether the BJA has decided to temporarily
suspend the accused individual pending further inquiries and the BJA will
inform the area/club/affiliated organisation as necessary.
Once all inquiries have been completed the accused will be provided with
copies of all reports made to the BJA.
The accused will be asked to provide a written explanation supported, if
he or she wishes by further representations, references or testimonials from
those whose knowledge of the person is relevant. All reports will be
presented to a panel comprising of not less than five people. The panel
shall be comprised as follows:
Group A
At least Two Members (maximum four) to be drawn from any of the following
groups:
Board of Directors Any member of the Board but not the Chair (pool of 7)
BJA Chief Executive Officer (pool of 1)
25 British Judo Association Child Protection Procedures & Guidelines
The panel of five can have up to four members from group A but is limited to
a maximum of three members from group B. The amount of people required from
group B will be lowered in the instance from three or more panel
members being drawn from Group A.
Group B
Three members to be drawn from the following groups:
BJA Complaints & Conduct Panel (not including the Chair of the Panel who
is a member of the Child Working Party)
BJA Area Chairman
BJA Council Members
Panel members will not be drawn from the same geographical area as the
accused. The panel has the authority under the British Judo Association
Articles to impose any penalties they see appropriate. The accused may if
they wish give verbal evidence or representation to the Panel. A friend,
relative, official representing the persons professional body or legal
representative may accompany the accused. When representations have been
completed the Panel shall decide whether the individual is unsuitable for
the position he/she holds and if so, whether he/she, will be suspended or
expelled from the membership. The accused shall be notified by the Panel in
writing of the restrictions imposed. This information will be copied to the
BJA Child Protection Officer who will inform the Club, Area and other bodies
as deemed appropriate.
Should the decision be that the behaviour fell short of the expected
standards, but there is no need for any barring, the Panel shall in writing
issue a warning as to future conduct and levy restrictions and/or criteria
upon that person remaining in place, e.g. further training to be undertaken
or a period where the person is supervised. The BJA and all member clubs,
areas and affiliated organisations shall respect and enforce the sanctions
imposed by other sporting governing bodies for similar misconduct.
26 British Judo Association Child Protection Procedures & Guidelines
Appeals
The accused has the right to appeal any penalty imposed by the panel.
Appeals must be received by the British Judo Association Chief Executive
Officer within 7days of notification of the Panels original decision and
must clearly state the grounds on which the appeal is being made and an
appeal fee of £50.00 must accompany this letter. This appeal fee will be
refunded in the event that the appeal is successful. The Appeal Panel may in
certain circumstances refund all or part of the appeal fee in the event of
the appeal being denied under special circumstances The appeal panel will be
comprised as follows: Group A At least Two Members (maximum four) to be
drawn from any of the following
groups:
Board of Directors Any member of the Board but Appeal Panel must contain
the Chair of the Association (pool of 8)
The panel of five can have up to four members from group A but is limited
to a maximum of three members from group B.
The amount of people required from group B will be lowered in the
instance from three or more panel
members being drawn from Group A. Group B Three members to be drawn from
the following groups:
BJA Complaints & Conduct Panel (not including the Chair of the Panel who
is a member of the Child
Working Party)
BJA Area Chairman
BJA Council Members
Appeal Panel members will not be drawn from the same area as the accused nor
shall any person who served on the original panel be included on the Appeal
Panel. The panel may refer details of people considered unsuitable to work
with
children/vulnerable adults to the at risk register.
27 British Judo Association Child Protection Procedures & Guidelines
Confidentiality
Every effort will be made to ensure that confidentially is maintained for
all concerned.Information should be handled and disseminated on a need to
know basis only. This includes the following people:
The BJA Child Protection Officer.
The parents of the person who is alleged to have been abused.
The person making the allegation.
Social services/police.
Designated officers within the governing body of BJA e.g. Legal Adviser,
BJA Child Protection Working Team.
The alleged abuser (and parents if the alleged abuser is a child).
Information will be stored centrally at BJAs Head Office in a secure place
with limited access to the designated people, in line with the Data
Protection Act of 1984, that information is accurate, regularly updated,
relevant and secure. Notification The BJA shall notify the Club of the
individual who made the accusations and the club to which the accused
belongs, local social services department and any sporting
professional body to which the accused belongs shall be notified of the
outcome. Record of Offenders The BJA shall keep a confidential record of
offenders who have been disciplined, barred, restricted or warned. All
affiliated organisations, areas and/or clubs shall have the right to have
the record checked by written request. Access to the list shall be
restricted to designated people (BJA Child Protection Working Party). The
BJA will refer details of any person who the BJA considers unsuitable to
work with children to the Protection of Children Act List (POCA, Dept of
Health) for their consideration as to whether the persons details should be
included on the list. All records will be kept secured at BJA Head Office.
Responsibilities The BJA will not accept responsibility for any fees,
expenses or other costs incurred by either or any party bringing or
defending the action and shall have no liability to award any compensation
for harm done or suffering by either party
28 British Judo Association Child Protection Procedures & Guidelines
Support to deal with the Aftermath
Consideration should be given to what support may be appropriate to the
children, parents and members of staff. The use of help lines, support
groups and open meetings will maintain an open culture and help the healing
process. The British Association of Counselling Directory may be a useful
resource in this area to use.
Consideration should be given about what support may be appropriate to the
alleged perpetrator of the abuse.
29 British Judo Association Child Protection Procedures & Guidelines
CONTACT DETAILS
Social Services
The telephone number for Social Services is usually included in the listing
for your local council.
Police
The number of your local police station will also be listed in the telephone
directory.
NSPCC
The NSPCC operates a 24-hour free phone help line telephone number
0800-800-500, you do not have to give your name but it is helpful if you do.
British Judo Association, Suite B, Loughborough Technology Park, Epinal Way,
Loughborough LE11 3GE Tel: 01509 631670 Fax: 01509 631680
e-mail: bja@britishjudo.org.uk website:
www.britishjudo.org.uk
30 British Judo Association Child Protection Procedures & Guidelines
APPENDIX 1
CONFIDENTIAL
PERSONAL DISCLOSURE FROM ALL VOLUNTEERS
WORKING WITH CHILDREN AND YOUNG PEOPLE
The British Judo Association is committed to the welfare and protection of
children. Anyone holding a position of authority within the BJA or at a BJA
club is required to completed a personal disclosure form. We all take our
responsibilities towards the welfare of young players very seriously and, as
a national governing body, we are required to demonstrate that we do so.
With effect from January 2001, members need only update their personal
disclosure forms every five years or if the details change; this will
include any change of address. The date the form was completed will be
recorded on the members personal licence record and a reminder sent out for
an update after five years. Any correspondence relating to personal
disclosure should be addressed in confidence to the membership secretary at
head office. Child protection in relation to sport remains the subject of
consideration by the authorities and agencies and, in the interests of best
practice, we will continue to take appropriate advice and to adjust our
procedures when necessary in order to maintain our high standards of care.
Have you ever been convicted of any criminal offences? YES/NO
If YES, please supply details of any criminal convictions:
..
..
..
NOTE: You are advised under the provisions of the Rehabilitation of
Offenders Act 1974 (exemptions) order 1975 as amended the Rehabilitations of
Offenders Act 1974 (Exceptions Amendment Order 1986 ) you should declare all
convictions including technically spent convictions, cautions, written
warnings and reprimands. Hare you a person know to any Social Services
department as being an actual or potential risk to children? YES/NO
If YES, please supply details:
..
..
Have you had a disciplinary sanction (from a sports or other organizations
governing body) relating to child abuse? YES/NO
If YES, please supply details:
..
..
31 British Judo Association Child Protection Procedures & Guidelines
APPENDIX 1 Continued
Declaration
I declare that the information I have given is correct and I undertake to
inform the Head of Member Services of the BJA of any changes within 10 days
of occurrence. Completed form may be enclosed with club application form or
sent direct in confidence to the Head of Member Services, BJA, Suite B,
Loughborough Technology Park, Epinal Way, Loughborough LE11 3GE.
Signed
Date
Name Please print
Any surname previously known by, Please print
Address
Postcode
Date of Birth
Place of Birth
BJA Club Name
Number
32 Appendix 2 British Judo Association Video Usage Registration Form
Event Name
Event Date
Applicant
Name
Official Use only
Type of Identification document provided (if applicable)
Requests to provide identification are at the discretion of the event
organiser.
Address
Parent Press Coach Other
Players Name
(If you are filming many players on behalf of your club simply state the
number of players you will be filming)
Reason for Filming/photography*
Childs/Childrens
Name
etails
I confirm that the information I have provided is to the best of my
knowledge correct. I agree to abide by the British Judo
Association guidelines on video/camera usage at judo events.
Applicant signature: Date:
NOTES
The Tournament Organiser reserves the right to refuse permission to
video/photograph at this event. This form is not required for general
photography but must be completed if you intend to use telescopic or zoom
lens. Please note
that regardless of the equipment used children should not be
filmed/photographed outside of contest situations without the express
permission of their parent/legal guardian or person acting in loco parentis.
This form does not need to be sent to BJA Head Office, however event
organisers should keep these forms, as they will be
requested by the BJA in the event of a complaint/query.
Requests to see identification documentation are at the discretion of the
Event Organiser. It is recommended that organisers
request sight of press ID cards for press applicants.
For the purpose of these forms a child constitutes a player under the age of
18.
TEAR OR CUT ALONG THIS LINE
VIDEO/CAMERA USAGE CONFIRMATION OF REGISTRATION
.. (name) has registered to film at
.
(event name)
on
. (event date).
The above named person has registered as a
(parent/coach/press/other)
Event organiser signature: Date:
Slip to be produced by applicant on request during this event.
33 British Judo Association Child Protection Procedures & Guidelines
Appendix 3
A Quick Guide to Procedures
This quick guide is designed to advise on the most appropriate action to be
taken if you suspect abuse outside of the sport of judo, for example by a
childs family or in their community. CONFIDENTIALITY ON A NEED TO KNOW
BASIS MUST BE MAINTAINED UNTIL THE OUTCOME OF THE INVESTIGATION IS RELEASED
British Judo Association
Suite B, Loughborough Technology Park
Epinal Way, Loughborough LE11 3GE
Tel: 01509 631670 Fax:01509 631680
bja@britishjudo.org.uk
www.britishjudo.org.uk
Dont delay in reporting your concerns. If concerned about a child Report
your concern to the person with designated for Child Protection. Record what
the child has said or what has been seen. With dates and times if possible.
Copies of this report must be forwarded to Social Services within 24 hrs. If
you are concerned about the parent/carer -
Inform the Social Services or Police who will advise on who should contact
the parents or carers
Report the matter to BJA Child Protection Officer
34 British Judo Association Child Protection Procedures & Guidelines
A quick guide to procedures
This guide is designed to advise on the most appropriate action to be taken
if you suspect abuse, serious
poor practice or breach of the code of ethics where incidents alleged to
have been committed by a BJA
Member/Staff Member/Volunteer at a judo class or event. If concerned about
the behaviour of a colleague
If it is serious poor practice or a breach of the Code of Ethics. If it is
considered to be possible abuse. Report concerns to the person designated
responsible for Child Protection who must then ensure the safety of the
children and refer to Social Services who may involve the Police. Inform the
BJA Child Protection Officer. The BJA Child Protection Officer will
investigate the allegation and will apply the Complaints and Disciplinary
Procedures accordingly. The BJA Child Protection Officer (CPO) will make an
initial recommendation to the Chairman of the BJA Complaints & Conduct
Commission whether a member should be suspended pending the outcome of any
investigations /disciplinary procedures. The Chairman of the BJA Complaints
& Conduct Commission will follow the CPO recommendations unless the
recommendations are deemed unlawful or against the laws of natural justice.
If concern relates to the person designated responsible for Child Protection
- refer the matter to the BJA Child Protection Officer who will notify the
Social Services. Delays in notifying the correct authorities put children at
risk. If you are unable to contact the BJA Child Protection Officer report
your concerns to the Police or Social Services and inform the BJA Child
Protection Officer at the earliest opportunity
35 British Judo Association Child Protection Procedures & Guidelines
Appendix 4
British Judo Association, Suite B, Loughborough Technology Park, Epinal Way,
Loughborough LE11 3GE Tel: 01509 631670 Fax: 01509 631680
email: bja@britishjudo.org.uk website: www.britishjudo.org.uk
Child Protection
Incident Record Form
YOUR NAME:
YOUR POSITION:
CHILDS NAME:
CHILDS ADDRESS:
PARENTS/CARERS NAMES AND ADDRESS:
ETHNIC GROUP - Please choose the category that best describes the Childs
ethnic group from the following list and tick the appropriate box A1.
British A2. Irish A.3 Any other White background (please write in)
B1. White and Black
Caribbean
B2. White and Black
African
B3. White and Asian B4. Any other Mixed background
(please write in)
C1. Indian C2. Pakistani C3. Bangladeshi C4. Any other Asian background
(please write in)
D1. Caribbean D2. African D3. Any other Black background
(please write in)
E1. Chinese E2. Any Other background
(please write in)
DISABILITY - The Disability Discrimination Act 1995 defines a disabled
person as anyone with a physical or mental impairment that has a
substantial and long term adverse effect upon his/her ability to carry out
normal Day-to-day activities. Please choose the description that best
describes the nature of the Childs disability and tick the appropriate
box.
A. Visually Impaired
B. Hearing Impaired C. Physical Disability
D. Learning Disability
E. Multiple Disability F. Other (please write in)
CHILDS DATE OF BIRTH:
DATE AND TIME OF ANY INCIDENT:
YOUR OBSERVATIONS:
36 British Judo Association Child Protection Procedures & Guidelines
State exactly what the child said and what you said:
(Remember - do not lead the child - record actual details. Continue on
separate sheet if necessary).
Action taken so far: Statement of concerns (section to be completed where no
allegations have been made but you
have concerns to record) Please state the nature of your concerns and any
other relevant information:
37 British Judo Association Child Protection Procedures & Guidelines
External agencies contacted:
Details
POLICE Yes/No
If yes - which:
Name and contact number:
Details of advice received:
SOCIAL SERVICES Yes/No
If yes - which:
Name and contact number:
Details of advice received:
BJA Child Protection Officer
Yes/No
Name and contact number:
Details of advice received:
LOCAL AUTHORITY Yes/No
If yes - which:
Name and contact number:
Details of advice received:
OTHER (e.g. NSPCC)
Which:
Name and contact number:
Details of advice received:
Signature:
Print Name:
Date:
NB A copy of this form should be sent to Social Services after the telephone
report. Remember to maintain confidentiality on a need to know basis - only
if it will protect the child. Do not discuss this incident with anyone other
than those who need to know.
38 British Judo Association Child Protection Procedures & Guidelines
Appendix 5
Sample consent form for the use of photographs or video. (Parents and
children) (Club or organisation) recognises the need to ensure the welfare
and safety of all young people in sport. In accordance with our child
protection policy we will not permit photographs, video or other images of
young people to be taken without the consent of the parents/carers and
children. The (Club or organisation) will follow the guidance for the use of
photographs a copy of which is available
from British Judo Association. The (Club or organisation) will take all
steps to ensure these images are used solely for the purposes they are
intended. If you become aware that these images are being used
inappropriately you should inform
(Club or organisation) immediately. I (parent/carer) consent to
(club/organisation) photographing or videoing (insert name)
Signed: Date:
I (insert name of child) consent to (Club or organisation) photographing or
videoing my involvement in
(sport)
Signed: Date:
39 British Judo Association Child Protection Procedures & Guidelines
British Judo Association
Video/Photography 3-Year Pass Application Form
Suite B, Loughborough Technology Park, Epinal Way, Loughborough LE11 3GE
Applicants First
Name
Applicants
Surname
Address:
Postcode:
Date of Birth
REASON FOR VIDEO/PHOTOGRAPHY
Please tick the category that applies to you and provide the information on
the right
hand side that is required for each category.
Category Tick
Extra required information
Parent/Guardian
Childs/Childrens
Names
Coach
* Please note that
coaches should check
their Coach
Accreditation Pass. If it
states Video and
Photography
Registered you do not
need to apply for this
pass in addition.
Club/s Name/s
Club Video/
photographer
Club PR Officer
Club Web Master
Club/s Name/s
Other
Please specify details
I confirm that the information I have provided is to the best of my
knowledge correct. I agree to abide by the British
Judo Association guidelines on video/camera usage at judo events. Applicants
signature: Date:
Documents that must be sent with this application
A passport sized photo
£1.50 processing fee Cheques and Postal Orders payable to the British
Judo Association.
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